Recreational Association Coordinator (Casual on Call)

  • Company:
    General Dynamics Mission Systems
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    11 hours ago
  • Category:
    Business / Mgmt

General Dynamics Mission Systems-Canada is looking for a Recreational Association (RA) coordinator for our Ottawa office towork hand-in hand with our Executive Committee to bring events to life for all GDC RA members and ensure the proper day-to-day operations of the RA. The Coordinator serves in a non-voting capacity on the Executive Committee.In this role you will also work with the company”s Philanthropic Committee. The Philanthropic Coordinator role involves working with a GDMS-C employee committee to vet charities, liaise with the United Way and other charitable organizations, set up speaking engagements, plan and execute fundraising events and manage donations.Our first and foremost priority remains the health and safety of our colleagues. As a result, this role will be working remotely for the foreseeable future. The primary location of this role is Ottawa.In this role you will work to maintain and develop perks, events and campaigns for all Ottawa members. You will communicate changes, updates and information through email and marketing material you create and through the hosting of meetings. Other responsibilitie include:Advertise and sell GDC RA perks through ticket salesResearch and Implement additional perks for GDC RA members.Act as the main point of contact for RA memberships – accountable for all GDC RA communications with its members via email. All issues should be resolved within 2 business days.Administrative and Financial tasks such as:Payments,Bookkeeping (QuickBooks)Coordinating with GDMS-C payroll,Maintain proper records of the financial transactions,Maintain up-to-date account information,Oversee the financial plan and operating budget,Provide financial report for each fiscal year,Update member list regularly and audit for discrepancies,Create marketing and communications for all GDC RA events and campaignsPromote all GDC RA events through emails, workplace and office posters (last one is only as applicable)Plan and host all regular meetings of the GDC RA Executive Committee without voting power as well as the Annual General Meeting (AGM) and other membership meetingsFollowing all meetings, record meeting minutes and post them on intranet for member visibilityCoordinate and administer the on-site Fitness Centre:Managing equipment repair and maintenance schedulesCoordinating group fitness schedules,Promote fitness and develop campaigns to increase fitness membership,Other fitness center duties as required.Plan, organize, manage, and execute events throughout the year as requested by the RA Executive Team, within budget and time restrictions including:Focus groups,Social events,Presentations,Children’s holiday party (300+ attendees),Adult holiday formal reception and dinner (300+ attendees).Work on and with the Philanthropic Committee to promote various events, charitable groups and initatives.Minimum 2 years of relevant experience in a professional environment with demonstrated experience in event planning and management.Strong oral and written communication skills.Ability to balance multiple competing priorities through sound time management and organizational skills.Comfortable in a fast-paced work environment with tight deadlines.Ability to work independently and collaboratively with teams across the organization.Computer literate, with good working knowledge of MS Outlook, Word, Excel and PowerPoint.Strong leadership and ownership abilities.Must be able to obtain and maintain Canadian Security Clearance and a positive Controlled Goods Assessment. Eligibility to work in Canada either as a Canadian Citizen or Permanent Resident.In light of COVID-19, we have adapted our interviewing and on-boarding processes and are conducting all job interviews virtually via video conference until further notice. Click here for our virtual interviewing tips. Dynamics Mission Systems–Canada is one of Canada’s leading defence and security technology engineering companies with a worldwide reputation for excellence in the design and development of integrated solutions for land, airborne, maritime, and cyber applications. We are proud to provide an innovation-driven workplace for 1,300 employees in Ottawa, Calgary, and Halifax, welcoming varied backgrounds, experiences, and perspectives. We care about our customers and our local communities, actively volunteering our time, while supporting charitable, academic, and industry organizations. If who we are, and what we do, resonates with you, we invite you to consider joining our team! We will work with you around any workplace accommodation required during our application process. If you require accommodation or have questions, please contact Human Resources via