Project Administrator

  • Company:
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    3 days ago
  • Category:

Alberici is searching for a Project Administrator  support one of our projects within the Greater Toronto Area. This is a temporary , full time position on a 1-2 year contract with the opportunity to become permanent.

This position is project site based in a variety of market-segments including, but not limited to, water treatment, heavy industrial, and civil. 

Operating in the Canadian construction industry since 1908, Alberici has served countless communities through the development of infrastructure, food manufactories and energy centers amongst others. At Alberici, we are proud of the quality of life our buildings bring to families throughout North America. Working at Alberici means satisfaction in knowing the work we do improves the lives of others. In turn, we continually invest in the development of our employees to provide them with fulfilling careers.

Come build your career with Alberici — where tomorrow gets built today.

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Position Overview:

Provides general office support and services to a project of moderate or major scope ($15-$50 million, 5-60 trades).

Essential Duties and Responsibilities include the following, however, other duties may be assigned. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

General Office Support to include but not limited to:

  • Performs all administrative duties
  • Greets and assists visitors
  • Schedules meetings
  • Maintains visitor, PPE & parking logs
  • Processes & distributes incoming/outgoing mail
  • Types, files and distributes forms and correspondence from project start-up to project closeout, including but not limited to, letters, transmittals, memos, meeting minutes, daily reports, RFI log, COR log, CO Log, weather day log, submittal log, cost code log and correspondence log
  • Maintains field office, answers phones and forwards messages
  • Maintains project photos (digital/album)
  • Ensures office equipment is maintained and in working order
  • Maintains staff vacation log and prepares monthly report for management
  • Establishes accounts and orders consumable items as required (i.e. office supplies, paper goods, cleaning supplies, beverage service, etc.)
  • Establishes and maintains phone/fax contact list, data communication, network server computers, printers, plotters, scanners, telephone system/voicemail, phone/fax with local phone company (for out of town projects)
  • Obtains mobile phones, copiers, cameras, TV, etc.
  • Sets up mail service, FedEx, UPS, etc.
  • HR/Payroll Support to include but not limited to:

  • Maintains new employee/safety orientation sign-off sheets
  • Reviews project orientation package with new employees
  • Submits paperwork for new hires and layoffs
  • Completes and submits payroll time sheets
  • Provides management with accurate manpower reports
  • Maintains employee training and certification records
  • Project Controls Support to include by not limited to:

  • Assists in obtaining proper permits relative to project requirements
  • Provides general field office and project control support and services to a project (size of project will determine the percentage of time devoted to project controls)
  • Cost/Accounting/Procurement Support to include but not limited to:

  • Submits subsistence forms if necessary
  • Assists with payment application to owner
  • Process (code, forward or approve) invoices via Workflow
  • Prepares submittals
  • Sets up local vendors (trash service, water service, etc.)
  • Sets up local accounts for out of town projects
  • Compiles and maintains an inventory management log of material requisitions to include date requested, requestor, material ordered, vendor, date ordered and date(s) & quantity received
  • Qualifications:

    Post-secondary degree/diploma in Business Administration and 3 – 5 years experience, ideally in construction. Advanced working experience with Microsoft Office products. Prolog or Procore software skills are an asset. 

    Work Environment:

    The trailer work environment provides a safe and healthy environment, is adequately heated and cooled, is free from exposure and extreme conditions, has appropriate lighting and office furnishings and is smoke-free and drug-free.

    While performing the duties of this position at the project site, the employee is regularly exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually loud.

    **Alberici is an equal opportunity employer. Accommodations for applicants will be made upon request throughout the recruitment process.

    *Only qualified candidates will be contacted for an interview.