Administrative Coordinator – Etobicoke

  • Company:
    G4S Secure Solutions Canada
  • Location:
  • Salary:
    negotiable / month
  • Job type:
    Full-Time
  • Posted:
    18 hours ago
  • Category:
    Business

Job Description

Administrative Coordinator

Reporting to the Executive Assistant & Events Manager, this role will be responsible for providing administrative support to the Executive Assistant & Events Planner in order to meet the needs of G4S Canada’s CEO, Executive team. The incumbent must be able to meet deadlines, exercise discretion in handling confidential information, able to prioritize and think ahead, and able to adapt to changing demands.

Role Responsibility:

1

Provides administrative support to the Executive Assistant & Events Planner – type reports, memos, letters and other documents as well as minute taking in for appropriate distribution Anticipates needs and makes necessary

2

Timely process payments of credit card statements and other vendors as assigned

3

Manage the corporate credit card and reconcile expenses

4

Reconciliations of expense reports for the Executive Team on a monthly basis

5

Coordinate travel and accommodation for CEO and rest of senior management team as required

 

6

Prepare and maintain birthday calendar, including the preparation of individual cards for CEO signature

 

7

Act as backup of the Executive Assistant and Events Manager as assigned

8

Participate in special projects as needed

9

Act as Salesforce Support as assigned

10

Other duties as assigned

 

 

 

     11

Attend Executive  meetings outside of head office and other off-site events and conferences

 

The Ideal Candidate:

Formal Education, Licenses and Certifications Required:

  • Completion of a University Degree or College Diploma or equivalent work experience
  • 1-2 years of work experience in an administrative support position
  • Excellent verbal and written communication skills
  • Ability to work with employees at different levels of the organization
  • Experience with handling highly sensitive and confidential information
  • Attention to detail

 

 

  Skills Required:

 

  • Strong organizational and follow up skills
  • Excellent communication skills both verbally, written as well as interpersonal skills
  • Ability to self-manage workload as well supervise one direct report
  • Proficiency with Google Suite
  • Ability to work with different levels of staff in the organization
  • Ethical practice and ability to deal with highly confidential information
  • Ability to work with limited supervision
  • Ability to deal with multiple external vendors
  • Excellent customer services skills

 

Company Description

G4S is an inclusive and equitable employer, encouraging applications from qualified women and men including persons with disabilities, members of visible minorities, and Aboriginal persons.

G4S est un employeur inclusif et équitable, en encourageant les candidatures de femmes qualifiées et les hommes y compris les personnes handicapées, les membres des minorités visibles et les personnes autochtones.