Payroll Specialist Senior Job in Vaughan Recruiting by ADECCO

Do you have an entrepreneurial mindset with a strong employee service focus and a desire to succeed? Adecco is currently seeking a dedicated and experienced Senior Payroll Specialist to join our clients team in Vaughan, ON. This is a full-time position offering an annual salary between 55,000 and 60,000 CAD. If you possess a strong background in HR Administration, exceptional attention to detail, and the ability to work collaboratively, we encourage you to apply. 

• Pay rate: $55,000 - $60,000 /year.

• Location: Vaughan, ON

• Shifts: Monday – Friday | 8:30 am -5:00 pm

• Job type: Permanent | Full-time

What we offer:

• Generous wardrobe discount

• Subsidized group benefit plan

• Opportunity for growth and development as part of our dynamic Finance team!  

Responsibilities: As a Senior Payroll Specialist , your responsibilities will include:

Payroll Administration 

• Prepare and process biweekly payroll and perform data verification to ensure salaried and hourly wage, commission, and bonus payment accuracy; verify accuracy of calculations, accrual and reconciliation of month-end payroll accruals and related payroll and benefit accounting activities.

• Assist with year-end payroll-related activities and T4 preparation.

• Manage in-house time and attendance system (Advanced Tracker).

• Provide outstanding service to Company management and employees with a sense of urgency and responsiveness and a high level of attention to detail in investigating and replying to information requests and resolving payroll discrepancies.

• Generate Records of Employment (ROE) and respond to related government or external requests.

• Stay current on relevant payroll laws, regulations, and best practices to ensure compliance.

• Produce requested payroll reports.

• Recommend improvements to payroll and HR practices and systems to improve efficiency and productivity. 

Human Resources Support 

• Assist with human resources administrative functions, including employee onboarding and offboarding processes, and ensure all new hire documentation is complete and accurate.

• Maintain accurate and up-to-date physical and electronic employee records.

• Maintain employee work visa, vacation, leave of absence, sick and lieu day records, answer inquiries and provide required reports to management.

• Process employee changes, such as promotions, transfers and terminations and update relevant records and systems accordingly.

• Compile information on reported workplace injuries and file required WSIB/WCB documentation by reporting deadline.

• Support recruitment and selection processes including posting job advertisements using established templates, and screening resumes.

• Generate employment-related letters and contracts using established templates.

• Maintain HRdownload employee records and initiate compliance and requested online employee training requests.

• Coordinate employee benefit enrollment and terminations, respond to employee benefit inquiries and follow up with group benefit carrier as required.

• Distribute and/or track completion of monthly workplace inspection forms for management review.

• Participate in special projects, and perform other related duties and assignments as required.

Qualifications: The ideal candidate will possess the following qualifications:

• Must be legally eligible to work and reside in Canada.

• Post-secondary education in payroll, accounting, or related field with knowledge of current Canadian legislative requirements; payroll certification (PCP/ CPM) is an asset.

• Post-secondary studies in human resources and previous HR administration experience required.

• At least 3 years’ payroll administration experience in a distributed multi-province employee base with exposure to commissioned sales; previous retail exposure as an asset

• Expert at meeting deadlines while maintaining compliance and regulatory standards.

• Strong proficiency in MS Office applications especially Outlook, Excel and Word; working knowledge of Payworks and Advanced Tracker strongly preferred.

• Strong ability to learn and master payroll and human resources-related systems.

• Fluent English written and verbal communication skills essential.

• Quick learner with ability to solve problems, use critical thinking and apply sound, practical judgment in resolving problems and escalating to senior management when necessary.

• Good interpersonal skills with congenial personality and ability to work as a team player with Finance, management, and retail staff.

• High degree of discretion and confidentiality with mature judgment and integrity critical in safeguarding sensitive information.

• High degree of work organization and attention to detail.

• Demonstrated personal accountability with a sense of ownership and responsibility in task completion and follow up of commitments.

• Ability to prioritize tasks, manage time effectively, transition between tasks and flexible to adapt quickly to changing priorities.

• Hard working, positive, can-do attitude with ability to accept and learn from feedback.

• Available and willing to work extended hours and statutory holidays as required to meet payroll deadlines.

Don’t miss out on this Senior Payroll Specialist position in Vaughan, ON. Apply now and our dynamic team of recruiters will reach out if you qualify for this role.

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