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ILSC Toronto Activity Coordinator Job in Toronto Recruiting by ILSC Education Group

ILSC Toronto Activity Coordinator

🔖 Full Time

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ROLE: Activity Coordinator

PROGRAM: ILSC Toronto Junior Camp

REPORTS TO: ILSC Toronto Junior Camp Program Manager

CONTRACT DURATION: April -May , (part-time employment) & June to August , (full-time employment)

DURATION OF JUNIOR CAMP PROGRAM: weeks – June to August ,

The Activity Coordinator is responsible for the successful delivery of the activities' component of the ILSC Toronto Junior Camp, ensuring that the activities and field trips are engaging, well-organized, and inclusive, and that the welfare, safety and discipline of the students are paramount. This includes overall responsibility for the planning, logistics and successful delivery of all ILSC Toronto Junior Camp’s off-campus field trips. The role requires an experienced leader, capable of managing a team of + staff members in providing a safe and fun summer language program and a memorable Canadian cultural experience.

This is a key management role and a full-time, fixed-term position. Due to the nature of the work, your hours may vary and may be irregular.

Work Schedule and Timeline

The position will begin as a part-time position on April , , and compensation will be on an hourly basis at a rate of $-$/ hour. The Activity Coordinator position will be eligible for a project completion bonus, the details, and conditions of which will be communicated during the hiring process.

The work schedule is as follows:

Part-Time Hours

April , -May , ( hours per week)

May , -June , ( hours per week)

Location: ILSC Toronto Campus

Full-Time Hours

The position will become a full-time salaried position from June , -August , . Your weekly work schedule will consist of six days of work per week, with full day off per week. The weekly salary will be $/week.

Location: ILSC Toronto Campus

Job Duties and Responsibilities

The job duties of this position include, but are not limited to:

Program Planning

April - April , (Part-time)

Schedule and confirm all bookings for excursions with vendors, transport companies and operators, including obtaining quotes, creating/updating reservations and managing the budgeting and invoicing of these bookings

Determining any required supplies or materials (sports equipment, craft supplies…etc.) and provide Junior Camp Program Manager with an itemized list as well as associated costs

Staff Recruitment and Training

April -May , (Part-time)

In collaboration with the Junior Camp Program Manager, participate in the interviewing and hiring of the activity leaders

June -June , (Full-time)

In collaboration with the Junior Camp Program Manager, assist in leading the pre-camp staff training for Activity leaders, ensuring that all team members have a clear understanding of the Junior Camp summer program, their roles, and responsibilities, and that all staffing schedules have been clearly outlined and shared with staff

Program Inventory and Set Up

May -May , -Part-time

June -June , -Full Time

Assist in setting up the Junior Camp program in advance of students’ arrival, including unpacking, distribution, and storage of program materials

Assist Junior Camp Program Manager in planning the training program for Junior Camp Activity Leaders

Ensure sufficient Junior Camp signage is displayed appropriately.

Complete a full inventory of program materials such as T-shirts for students and staff, SIM cards if required, lanyards…etc. and monitor usage, reporting any missing or damaged equipment to the Junior Camp Program Manager

Program Management

June -August ,

In collaboration with the Junior Camp Program Manager, manage and enforce policies, procedures, and support systems for the Junior Camp

In collaboration with the Junior Camp Program Manager, participate in weekly meetings with Group Leaders (chaperones accompanying a group of students employed by travel agency)

Set up and update the Junior Camp noticeboard daily, ensuring the weekly and daily plan of activities is displayed in an exciting and attractive way

Liaise with the Junior Camp Program Manager each day regarding planned activities, use of additional facilities and issues of safety, welfare, and discipline.

Activities Program

Manage and support the activity leadership team, motivating and leading by example

Oversee the Activities Program and adapt as appropriate, in consultation with the Junior Camp Program Manager

Assign activity leaders and inform staff of all activities, supervision arrangements and excursions, ensuring appropriate staffing ratios are always respected

Promote and build enthusiasm for programmed activities

Monitor expenditures on the Activities Program, providing full receipts and detailed records of expenditures of all Junior Camp activities, ensuring that all expenses are approved by the Junior Camp Manager

Confirm with ILSC campus staff, the use of additional facilities, following approval from the Junior Camp Manager

Staff Support

Assist the Junior Camp Manager in monitoring staff working hours and days off and in creating and distributing staffing schedules

Co-ordinate with the Junior Camp Program Manager and staff on arrival and departure duties to ensure the safe arrival/departure of all students

In collaboration with the Junior Camp Manager, assist in leading daily staff meetings during the program, to review the day’s activities and to plan for the following day

Participate in staff disciplinary matters with the Junior Camp Program Manager and the Director of Junior Programs, Canada

Student Supervision

Participate in leading the student orientation on the students first day (typically on Monday mornings), introducing the staff and explaining the academic, social and welfare responsibilities of each Junior Camp staff member

Liaise with the Junior Camp Program Manager prior to the morning assembly and participate as appropriate

Ensure the attendance of all students throughout the activities program

Schedule weekly meetings with students who did not travel as part of a group, to gauge satisfaction and provide support as needed

Distribute, collect, and summarize student feedback forms

In collaboration with the Junior Camp Program Manager, oversee student and staff welfare and disciplinary issues during the program including student illness and employment issues

Take responsibility for the supervision of on-site and off-site activities ensuring health and safety measures are respected

Other

Participate in meetings with the Junior Camp Program Manager, and Director of Junior Programs when required

Assist with staff evaluations at the end of the program

All other reasonable requests

Program Closure

August -August ,

Assist Junior Camp Program Manager in packing up all program materials and resources at the end of the program and report any missing or damaged materials

In collaboration with the Junior Camp Program Manager, conduct post-program damage inventory with school authorities

Skills and Attributes

Essential

Experience managing a team in either an educational setting, camp, or recreational environment

Experience with working with children and teenagers

Experience with program management

Strong organizational and communication skills

Desirable

Background in Leisure Studies, Sports Management or Event Planning

Advanced CPR / First Aid / Lifeguard certification

Instructor experience , sports, drama, dance, arts, and crafts etc.

Bilingualism: English

Additional Requirements of the Job

Criminal Record Police Check

Medical records and immunization reports may be required

Contact Information

While we thank all applications, only applicants who are selected for an interview will be contacted.

About ELS, ILSC & Greystone College

A world leader in language education & vocational training, ILSC Education Group, which opened its first language school in Vancouver, Canada in and Greystone College in , offers life-changing educational experiences in Canada, Australia, and India, some of the world’s most attractive and popular English-speaking work and study destinations. Since opening its first school in Vancouver, BC, Canada, ILSC has become a world leader in language and career training and has grown to include incredible locations around the world, in Vancouver, Toronto and Montréal, Canada; New Delhi, India; and Brisbane, Sydney, Melbourne, Adelaide and Perth, Australia.

In early , ILSC Education Group joined forces with ELS Education Services, bringing together over years of combined experience delivering life-changing learning experiences to international students. Since , when ELS Educational Services opened its first school in Washington DC, ELS has developed a global reputation for delivering top-quality English language programs. ELS now has the most extensive network of on-campus English language programs and University partners, across the USA.

Our mission is to provide our global community with transformative learning, living and work experiences by offering the finest language, career and higher education programs.

Our Core Values

PASSION: To enrich & transform people’s lives

INNOVATION: To evolve through creativity & diversity

RESPECT: To treat everyone with compassion & dignity

COLLABORATION: To build community & achieve more together

INTEGRITY: To act responsibly & ethically in everything we do

ELS, ILSC and Greystone College are committed to providing a barrier-free environment and are proud to be Equal Employment Opportunity and Affirmative Action employers. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

If you need assistance or an accommodation due to a disability, you may contact HR at

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