Job Purpose

Perform various administrative, secretarial and general clerical duties related to the division including managing the mails, preparing reports, handling telephone calls, maintaining files records, arranging meetings and directing the divisional visitors and other miscellaneous office tasks such as faxing, emailing, preparing the department format and etc. Ensure the overflow works is managed with special focus on sensitive and confidential works as per the established procedures.

Job Specific Accountabilities (Part 1)

• Type, proofread and distribute a variety of material such as letters, reports and tabulations. Includes entering, amending and retrieving information, and performing security copying and archiving of documents.
• Complete and process standard forms, and prepare routine letters and reports from brief notes or verbal instructions.
• Establish and maintain a filing system. Requisitions, maintains and distri...