Senior Administrator

  • Company:
    Ennis Fabrics
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    2 days ago
  • Category:

Job Description

Position Title: Senior Administrator
Department: Product Management
Reports to: Purchasing Manager
Hours of work: Monday – Friday 8 hours per day
Status: Full-time 
Work Location: Temporary work from home until company returns back to office

Position Summary:

Senior administrative duties performed with emphasis on speed and accuracy, in flexible work from home and/or office environments.

Primary Responsibilities:

  • Re-ordering of regular inventory, sample inventory and generation of stock transfers weekly or as required basis
  • Sample setups, re-ordering and monitoring
  • Work closely with suppliers to develop a good working relationship, as required to resolve issues such as delayed orders, missing orders or orders not being filled by the supplier in a timely manner
  • Perform senior administrative tasks with high speed and accuracy as required within the Product Management Department
  • Learn and understand current Product Management processes and procedures and recommend improvements by replacing manual processes with technological solutions.
  • Investigate, follow up and resolve all discrepancies and/or inquiries
  • Facilitate and coordinate all escalation processes or procedures
  • Work closely with team members, both internal and external, to resolve any questions in a collaborative manner
  • Manage best administrative initiatives and processes
  • Verify that all transactions comply with our companies policies and procedures
  • Complete various ad hoc projects as required.

Educational & Experience Requirements:

  • Bachelor Degree in Business Administration, computer science or equivalent experience
  • Minimum of 5 years’ experience as a senior administration
  • Advanced data entry skills
  • Fast alpha-numeric wpm with high accuracy
  • Typing skills: >45 WPM and >98.0% accuracy and >9000 NPH and >99% accuracy
  • Excellent attention to detail
  • Strong analytical experience, reporting, documentation, and problem solving skills
  • Experience working with Business Intelligence
  • Experience using Sage is an asset.
  • Effective communicator with good written and verbal skills
  • Intermediate – Advanced Microsoft Office, specifically Word, Excel, Outlook
  • Strong analytical/computer skills-advanced Excel skills (extensive experience with pivot tables and Macros), ERP systems and the ability to extract information into user friendly formats.

Proven Skills, Abilities, and Attributes:

  • Strong attention to detail with a healthy dose of curiosity and determination to identify and resolve issues
  • Manage business reporting and analytics for performance management
  • Analysis of business reporting and analytics for performance management
  • Ensure analysis is prioritized, developed based on business requirements, and documents as required
  • Driven, self-motivated, fast learner and results-oriented
  • Ability to effectively prioritize and execute tasks within deadlines
  • Present analysis results in a clear and concise format with a focus on findings resulting in the ability to sales strategy
  • Senior administrative tasks performed with high levels of speed, efficiency, and accuracy.

Communicated with: Vice President of Market Development, Product Management Team, and all other departments including Sales, Warehouses, Finance, Human Resources and Logistics.

Personal Characteristics Required:

  • Approachable
  • Friendly & Reliable
  • Polite and empathetic
  • Excellent attention to detail
  • Good listening skills
  • Sense of Humor
  • Decision Making abilities
  • Flexible and fair
  • Excellent time management skills

Working Conditions:

  • Work from home and/or fast paced, office environment
  • Noisy, stressful at times
  • Clean
  • Day shift / week days only
  • Many distractions / interruptions
  • Overtime as required

Benefits of working at Ennis Fabrics:

  • Work from home opportunities
  • Extended health care
  • Vision care
  • Vacation & paid time off
  • Life insurance
  • Bonus scheme
  • On-site parking
  • Wellness programs
  • Company events & social hours
  • Employee assistance programs
  • Education reimbursement
  • Disability insurance
  • Casual dress
  • Dental care
  • Flexible working hours

COVID-19 considerations:
Due to COVID-19, our office staff is currently working remotely therefore most of interviews, training, skill assessments etc. will be done virtually. Office attendance will still be required/mandatory.

To apply to this role: Please complete the pre-screen questions, ensure your resume is attached and please complete the Pro.file Survey: