Plant Administrator/Receptionist – Saskatoon

  • Company:
    LafargeHolcim - HQ
  • Location:
  • Salary:
    negotiable / monthly
  • Job type:
  • Posted:
    2 hours ago
  • Category:
    Admin / Office

Lafargein Canada is proud to provide construction solutions in the buildings, infrastructure and industrial segments. These solutions are built with high performance products from our cement, aggregates, ready-mix concrete, asphalt and road construction, and concrete products divisions. From the use of alternative materials and recycling to renewable energy,Lafarge”s focus is to develop innovative products that can contribute towardsustainablyconstructed building solutions. Lafarge takespersonal growth and developmentto heart, and provides resources for our employees to take control of their own careers. Through our commitment to communities, to the health and safety of our employees and their families, or through the many volunteer hours of our employees, Lafarge demonstrates our care for people. If you want to work in an environment that values hard work, entrepreneurship, and collaborative teamwork, Lafarge is for you.Building Better Citiesis what we do. ComeBuild a Better Careerwith us! More information can be found primary responsibility will be to act as a central hub at the reception desk for our 11th Street location in Saskatoon. This includes looking after production and inventory tracking, and performing accounts payable and payroll tasks for the operation, as well as other general administrative support deemed necessary by the Operations Manager. The ideal candidate must be self-motivated, willing to work with all personalities, have exceptional communication skills, and have excellent time management ability.Reception/ General Administration:Greeting customers.Answering and directing calls.Order office supplies.Organize incoming and outgoing mail.Create and maintain tracking spreadsheets.Other administrative duties as required.Production/Inventory Management:Maintain accurate inventory reporting and tracking.Entering daily production and receiving of raw materials.Lead monthly and annual physical inventory counts.Analyze results of physical counts to identify opportunities and concerns.Ensure product inventories are managed (and reflected in reporting) so the material and inventory data is up to date and reconciled in all reports and systems.Provide production and inventory reports for management and finance team.Accounts Payable:Review all invoices and receipts for appropriate documentation and approval prior to payment Ensure timely processing of all vendor invoices Verify accuracy of vendor accounts and review / correct any discrepancies Respond to all vendor requests related to payment in a timely manner Organize and maintain all documentation, both paper and electronic, related to vendors Set up vendor in the SAP Create requisitions within SAP Follow up on existing PO’s with Procurement team Process month-end closing entries Provide support, ad hoc reports, and complete various tasks as requested by management Effectively communicate with operation level to ensure expenses are charged to the appropriate cost centers Payroll:Responsible for full cycle bi-weekly payroll for hourly employeesSubmit, approve and transfer all payroll into Time and Attendance System (Build2Win & CATS) dailySubmission and update changes of employee payroll related formsResearch and resolve routine employee pay cheque related questionsPrepare and distribute emails and memos that keep employees up to date with any changes regarding payroll or benefits.Ensure compliance with internal control procedures – communicating problems in operations, unwarranted deviations from established standards, and violations of policy or lawEducation: Accounting/Payroll Diploma or Degree an assetExperience and Skill Set:2 years of experience in an administrative position. (Experience in the construction industry is an asset.)Microsoft Office knowledge & skills (Word, Excel, Access, PowerPoint).Knowledge of SAP.Strong customer service, communication and time management skills.Pleasant and professional phone and in-person etiquette.Ability to multitask and work in a fast paced, team environment.Ability to work extra hours as needed (including occasional weekends and holidays).Pre-employment medical including drug & alcohol testing and a criminal record check may be required.Through LafargeHolcim’s 2030 Plan, Lafarge is committed to providing solutions using sustainable manufacturing practices and improving the environment in and around its operations. The company has a sixty year history in Canada and works continually to reduce carbon dioxide emissions, restore wetlands for native plants and animals, and identify waste materials that can be recycled and used in our operations.