Payroll Coordinator – Woodbridge

  • Company:
    ENERGI Fenestration Solutions
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    6 hours ago
  • Category:
    Finance and Insurance

Job Description

Position Summary:

Reporting to the Director of HR and working closely with the Finance Team, the Payroll Coordinator will perform administrative tasks associated with producing payroll for employees in multiple states in the US and also in Ontario. The Payroll Coordinator will also process the Quebec Payroll when the Quebec Payroll Coordinator will be on vacation.

Duties and Responsibilities:

  • End to end processing of company payrolls (bi-weekly) for about 450 employees in Ontario and the USA
  • Ensure systems are set-up and updated to reflect our current employee base, including wages, sick and vacation time in line with contracts
  • Updating and maintaining proper payroll records and employee files
  • Liaising with ADP, CRA, IRS and other government bodies, staff and management on payroll related queries
  • Managing health benefits plan deductions and 401K/RRSP/TFSA contribution plans
  • Ensuring payroll reporting meets internal and statutory obligations including financial,payroll and other related audits
  • Calculation and processing of termination payments, pay increases and retro payments
  • Reconciling payroll related GL account including payroll clearing, vacation accruals, RRSP liabilities accounts, EHT
  • Preparation and inputting of payroll journal entries into JD Edwards
  • Maintaining professional and technical knowledge by attending educational workshops,reviewing professional publications and advising management of needed actions
  • Calculation of remittances for workers compensation
  • Preparation of cheque requisitions for 401K/RRSP/TFSA contributions
  • Issuing record of employment
  • Year-end processing including preparation of T4 and W2
  • Managing the time and attendance system (E-time)
  • Extract different reports from the payroll systems and send the information to Finance or other departments
  • Handle and enter garnishment and family support notices for employees
  • Execute financial tasks like charging back invoices in JD Edwards for all the plants and preparing month end accrual for US and Canada and do entry in JDE

Education and Experience:

  • College degree in an appropriate field
  • Certification from the Canadian Payroll Association
  • Minimum 5 years of demonstrated payroll processing experience
  • Extensive knowledge of ADP Workforce Now
  • Proficient with Excel
  • Highly organized and attention to details
  • Ability to work with deadlines
  • Understands the payroll legislation
  • Accounting experience is considered an asset


Company Description

ENERGI Fenestration Solutions is among the finest extruders of PVC for the North American window and door industry. We seek to differentiate from other extrusion suppliers through a value-added strategy that includes product mix (custom and platform window profiles, patio doors, trim systems and color solutions), innovation, quality and service. At ENERGI we embrace organizational diversity and attribute our success to the multi-faceted and multi-cultural nature of our business. We see every employee as an important contributor towards achieving our goals. We believe we owe our success to a perfect combination: the ENERGI of our Products, ENERGI of our Technology and ENERGI of our Team!