Payroll and Benefits Administrator – Toronto

  • Company:
  • Location:
  • Salary:
    negotiable / month
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  • Posted:
    5 mins ago
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Job Description



The Payroll and Benefits Specialist is responsible for all payroll functions and administrative support of the benefit programs for the corporate payroll. This role is accountable to efficiently administer payroll and benefits processes by ensuring on-time processing of bi-weekly payroll and timely dissemination of required reports to various departments. Provide dedicated payroll and benefit program support to employees on the corporate payroll. Identify and implement areas of improvement in payroll/benefits systems and processes.


Job Duties:

Overall Duties:

  • Strictly maintain the security and confidentiality of employee information
  • Process bi-weekly payroll (see Payroll Responsibilities below)
  • Administrative support of benefits programs (see Benefit Administration below)
  • Be knowledgeable in payroll and benefit legislative requirements


Payroll Duties:

  • Prepare and submit bi-weekly payroll input to ADP
  • Administer salary as well as additional payments such as car allowances, location premiums, mobility premiums, housing allowances, education, internet, health and wellness benefits etc.
  • Coordinate any adjustments or special payments, as required
  • Process maternity leaves and administer top ups
  • Process terminations and ensure ROE is accurate and gets submitted to Service Canada
  • Review payroll register to ensure adjustments/changes have been entered correctly
  • Facilitate and resolve discrepancies, problem solve and review payroll reports to ensure accuracy of information prior to final payments
  • Reconcile bi-weekly ADP payroll register with master Excel file which drives payroll journal entry
  • Obtain appropriate approvals and communicate approvals to ADP to ensure payroll runs on schedule
  • Balance payroll taxes after processing each pay; identify and resolve any discrepancies with ADP and the Finance department
  • Provide accounting with the payroll journal entry and assist in resolving discrepancies
  • Administer bonus and salary changes, annually and as required
  • Book special runs as and when required with ADP
  • Administer Employee Share Purchase Plan participation and employer portion benefits (ensure that employee participation respects plan rules and regulations)
  • Administer employee personal pension contributions and monitor combined company and personal pension plan contribution to ensure federal maximums are not exceeded
  • Assess taxable benefit for health and life insurance based on employee location
  • Coordinate and administer legislated support payments and garnisheed wages, as required
  • Complete quarterly adjustments for salary, auto allowance, ESPP, stock options etc.
  • Coordinate quarterly payment of director’s fees and arrange wire transfers
  • Provide accounting department with transfer pricing information on a quarterly basis
  • Prepare supporting schedules and coordinate with ADP for year-end T4 and RL1 processing
  • Ensure accuracy of T4s and T4 Summary
  • Coordinate and monitor annual and periodic tax filings with ADP
  • Assist with supporting schedules of expatriate taxes withheld and coordinate monthly payments through accounting department
  • Assist with supporting schedules required to assess expat tax payments and preparation for year end filings (Overseas Employment tax credits, etc.)
  • Assist employees with pay statement access (through SSS) and T4 detail
  • Update and maintain employee records in all systems
  • Prepare and process monthly WSIB remittance
  • Prepare annual EHT and WSIB returns
  • Research applicable laws and regulations and provide recommendations to support system changes to remain compliant


Benefit Administration Duties:

  • Administer employee enrolment process and provide ongoing support of the Sun Life DCPP
  • Prepare monthly contribution data and submit to Sun Life
  • Prepare annual Pension Adjustment schedule
  • Administer employee enrolment process and provide ongoing support of the Manulife benefit plan
  • Coordinate with service provider updates of salary and bonus changes, annually and as required
  • Review monthly benefit invoices for accuracy in billing and appropriate employee coverage
  • Administer Solium demographic updates, coordinate monthly terminations and quarterly upload of employee contribution data from payroll records
  • Administer the quarterly ESPP purchase globally in coordination with Solium and Computershare
  • Administer the annual re-enrolment process of the Employee Share Purchase Plan
  • Issue stock options, RSUs and/or PSUs to employees as and when required
  • Manage RSU and PSU releases and coordinate with Solium and Computershare
  • Retrieving and processing monthly benefit and pension related billings.


Additional Duties:

  • Prepare monthly workforce reports for the corporate group
  • Coordinate monthly workforce reporting globally
  • Carry out on-boarding of new employees and the transitioning of retired or terminated employees
  • Prepare memos and other communication material to be distributed to employees
  • Assist with audit requests (E&Y, Internal Auditors and Government auditors), as needed
  • Assist with the rollout of new payroll/benefit policies and procedures
  • Assist in administration of employee retention programs as needed
  • Handle ad hoc reporting requests
  • Support the annual budget process specifically with corporate payroll workforce numbers and HR G&A budget
  • Effectively prioritize and manage requests from other internal teams
  • Demonstrate willingness to take on process improvement projects and streamlining initiatives
  • Back up for HR programs such as CAA, Rosetta Stone, Med Can, Goodlife and Accident Free Awards
  • Other duties as required



  • Post-secondary degree or diploma in Commerce, Business Administration or Human Resources
  • Minimum 3 years of payroll related work experience
  • Payroll Compliance Practitioner certification required; Certified Payroll Manager an asset
  • Fluent in French will be an asset
  • Previous exposure to US payroll an asset
  • Experience working with international assignees and shadow payrolls an asset
  • Strong attention to detail and a high degree of accuracy is critical
  • Ability to communicate effectively, confidentially and professionally
  • Demonstrated ability in using MS Office applications (Outlook, Word, Excel and PowerPoint)
  • Strong written and verbal skills
  • Ability to handle high volume of work in a fast-paced environment
  • Able to prioritize work, multi-task and adapt to changing environment
  • Advanced excel skills required


Company Description

About Bevertec:
For 35 plus years Bevertec has been at the forefront of providing top level technology professionals to our clients across Canada and beyond. Bevertec specializes in technology professionals but looks to fill all professional roles that help expand and grow our client’s business and advance our candidates careers. Remaining at the forefront of providing staffing solutions has been no easy task for us, that is why we depend on top-caliber candidates like yourself and our team of business development managers to provide you with the opportunities to work with leaders within the IT realm to meet your aspirations. As proof of our continued success Bevertec places candidates with leaders in the public and private sector and continuous remains a vendor of record with large organizations across the country.
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