Financial Officer

  • Company:
    University of Waterloo
  • Location:
  • Salary:
    negotiable / month
  • Job type:
    Full-Time
  • Posted:
    2 hours ago
  • Category:
    Business / Mgmt

Term: 1 yearThe Financial Officer is accountable to the Director, P+RS to provide financial management and strategic planning support to ensure the viability of P+RS business units. The incumbent is accountable for the integrity of P+RS internal financial statements, and to ensure financial data is processed and recorded in accordance with Part III of the CPA Canada Handbook and University policies and procedures. P+RS Organization: W Store | Course Materials + Supplies, W Store | Gifts + Apparel, W Store Essentials MC, SLC, STC, W Print SCH and GSC.Financial Strategy and Long-Term PlanningProvides financial analysis in support of current and long-range planning, including but not limited to special projects, business development and major renovationsPrepares multi-year budget projections for the department’s financial positionProvides financial input including financial documentation for the P+RS Director and Managers in support of decision-makingIn conjunction with the Director, P+RS plans, prepares, and submits the annual P+RS budget to FinancePerforms ongoing monitoring of budgets and financial transactions during the fiscal yearReviews the financial statements on a monthly basis and conducts meetings with the Director and Managers to discuss any issuesPresents the department’s financial analysis at the regular P+RS management meetings or as requiredFiscal Management and ControlProvides leadership, co-ordination, and management of sales reports, inventory reports, and internal financial statements, annual budgets, annual year end reports and financial position forecastsDevelops, improves and promotes strong internal controls for financial processes and transactions to minimize risksConducts periodic audit and review of P+RS financial resources and proceduresBusiness ManagementEnsures implementation of the accounting resources to support the Director and management team in strategic planning, budget preparation, establishing/monitoring of performance measures, operations review, identifying areas for cost reduction, forecasting and analysis of operational performanceAnalyzes the financial details of business operations to identify development opportunities and areas where improvement is neededEnsures the integrity and accuracy of accounting procedures for management P+RS cash handling, reconciliation, cash floats, Accounts Receivable, Accounts Payable including audits of invoice payments, Unit 4 charges, and clearing accountsAccountable for effective management of the P+RS casual payroll and timely payroll reports as required by Human Resources. The incumbent serves as the primary contact for internal casual pay inquiries and is the Human Resources contact for all casual pay mattersFinance RelationsServes as the primary point of contact with Finance on financial and other business mattersCollaborates with Finance to ensure strong internal controls are in place and accounting policies and procedures are documented and well understoodProvides functional support to Finance on local financial systems implementations, upgrades and major business process changesPeople ManagementOverall managerial responsibilities include day-to-day operations of the P+RS Accounting department including hiring and supervision of staff performing financial reporting, accounting, payroll, and budgeting dutiesConducts staff performance reviews, coaching, training and development of staff to achieve financial accountabilityMust exercise skill in managing people, effective recruitment, procedures and standards, monitoring performance and focusing on staff efforts that meet P+RS goalsCollaboration ManagementMaintains productive working relationships with all P+RS business units and provides guidance on processes that impact the operating budget, financial compliance, and stewardship of assetsParticipates and provides information for internal campus department audits such as Office of Research (Unit 4) or other University audits as requiredCustomer ServiceCommits to positive interactions with all internal and external customers, and provides appropriate level of assistance regardless of situation or locationEnsures that all customer inquiries are handled in a professional, timely manner; and in cases when customers should be redirected to other staff, the incumbent will ensure that the redirection is complete and that the customer is not left without serviceUndergraduate degree in Accounting or Business or equivalentRecognized accounting designation (CPA, CMA, CA, CGA)5+ years’ experience in accounting management, including people managementExperience in a retail or business environment is an assetCompetencies will include critical thinking, strong analytical and problem-solving skills, interpersonal, organizational and excellent communication skillsBusiness acumen, critical thinking, problem solving analytical skillsExcellent written and verbal communication, interpersonal and relationship-building skillsAdvanced knowledge of MS ExcelIntermediate knowledge of MS OfficeDemonstrated skill with providing excellent customer serviceAbility to work quickly and accurately, while remaining organized and paying close attention to detail, in a fast-paced environmentComfortable managing multiple simultaneous projectsFamiliarity with relevant University of Waterloo policies, procedures and guidelines including Health and Safety, Staff Employment, and AODA requirements is preferred