Facilities Coordinator – Calgary

  • Company:
    AFL Telecommunications LLC
  • Location:
  • Salary:
    negotiable / monthly
  • Job type:
    Full-Time
  • Posted:
    4 hours ago
  • Category:
    Business / Mgmt

Job#: 526510 Positions: 1 Posted: 03/04/2020 Job Type: Full Time Location: Calgary, AB, Canada Department: Can – Shared Services (Corporate) Category: Administration Salary: Hourly Benefits: Full-time Benefits Business Unit: Corporate Apply To This Job Return To List Job Description AFL is a leading provider of integrated solutions in the fiber optics industry. By offering expertise, products, and services in engineering, construction, and installation and repairs, AFL provides end-to-end solutions for customers’ broadband networks. From being environmentally-conscious to ensuring a healthy and safe working environment, AFL invests in its employees. AFL proactively engages with its communities through grants, service projects, environmental initiatives and more. Through a culture of commitment and collaboration, the company is a trusted advisor for customers in the telecom, oil and gas, and utility markets. AFL is proud of its impact on communities, connecting people with innovative technologies, exceptional products, and high-quality services. We have a reputation in the fiber optics industry for consistently being at the forefront of technology and innovation. Want proof? We were founded in 1984 with a single product, fiber optic ground wire. Today, we sell thousands of products and services to multiple markets across the globe and have become a billion-dollar company in revenue. Not only do we have a track record for growth and financial stability, but we are also backed by Fujikura, a $6 billion company with a 128-year history of product innovation. With our culture of commitment and professional growth opportunities, AFL will give you the opportunity to reach new heights and take your career to the next level. AFL has operations in Canada, the U.S., Mexico, Europe, Asia, and Australia and employs over 6000 people worldwide. Position Overview Under the general direction of the Senior Manager, Facilities and Fleet Management, the Facilities Coordinator is responsible for coordinating, planning, and supervising the maintenance of AFL facilities across Canada. This position ensures the security, safety, maintenance, and management of services meets the needs of the organization, team members and activities. Responsibilities • Oversee facilities security management, including issuing team members and visitor badges, ensuring safe and secure office management, and working with IT to guarantee facilities have the necessary security measures in place. • Resolve issues associated with all building services including but not limited to: janitorial, pest control, parking, security and access badging; water, heat and electricity, air quality control, interior and exterior furnishings, fixtures and equipment. • Liaise with property management and landlords regarding all building maintenance requests. • Provide regular office facilities communication and announcements to keep team members up-to-date on existing policies, notifications, and events within the office. • Responsible for onboarding and off-boarding from a facilities perspective, including seat location and desk set up for office locations. • Place orders for facility equipment and furniture in a timely manner while ensuring purchases are within budget and arriving in good fashion. • Ensure Workplace requests for furniture, workspace and ergonomics are completed in a timely and professional manner with a focus on high-quality customer interactions. • Support space planning and coordinates moving and renovation projects ensuring all completed smoothly. • Maintain an up-to-date floor and seating plan for all campus locations, including: conduct weekly floor and site audits (lighting, carpet and furniture) and cleaning. • Actively participate in the prevention of accidents and promote a safe working environment. • Work closely with AFL Health, Safety & Environment (HSE) and Human Resources teams to ensure corporate facilities are maintained from a health and safety perspective. • Ensure lease compliance with Fire and Life safety requirements. • Act as the project lead and primary point of contact for all repairs, leasehold improvement projects. • Coordinate and track outside contractors and suppliers for services and repairs to facility and equipment and overseeing contractors performing work within the facility. • Participate in and support the process of securing new vendors when necessary. • Assist in the management and development of the facilities budget, and capital expenditures. • Monitor, analyze, and report on various operations metrics and suggests continuous improvements to ensure that all facilities are utilized and maintained in the most cost-effective manner. • Prioritize and quickly carry out office help requests throughout the day. • Action any workplace Contact Desk Requests from IT and support the Business Office Team. Qualifications Knowledge and Experience • A minimum of 3 years’ experience in building and office management • Diploma in Building services related disciplines, including Building Services Engineering and Business Management • Knowledge and experience in building maintenance and security systems • Possess basic knowledge and experience in HVAC, plumbing, masonry, carpentry, painting, and electrical services • Solid understanding of building operations systems • Experience with operating budget • Knowledge of Health & Safety Regulations • Knowledge and experience in space planning and design an asset • Proficient knowledge of Microsoft Office 365 Suite • Ability to operate hand and small power tools is an asset • Building Owners and Managers Institute (BOMI) Membership is an asset Skills and Abilities • Strong interpersonal, negotiation and customer service skills • Self-directed and motivated team player • Ability to prioritize under the pressure of tight deadlines and to work in a fast-paced environment • Excellent communication skills, showing high level of professionalism in written and verbal communications Working Conditions • Normal office environment. Occasional work within Warehouse settings • General hours of Monday through Friday 8:00 am to 4:30 pm • Must be available after hours as the emergency contact • Might require lifting up to 40 pounds • Up to 10% travel Why Work for AFL • We Care: Our Employees are eligible to participate in our amazing Total Rewards Program which offers: Extended Health and Dental, Vision Care, Life Insurance, RRSP matching, Employee and Family Assistance Program and more. • We Include: AFL is an equal opportunity employer that’s committed to accessible, inclusive employment. • We Develop: We enthusiastically support learning and advancement opportunities for our team members. • We Reward: Abundant discounts with various retailers via our Work Perks Program. • We have Fun! Employee Events throughout the Year! • We Connect…. #WeareAFL