4Sight Search Solutions is currently recruiting an Executive Administrative Assistant for an upscale studio in Mississauga. Their expertise is creating unique one-of-a-kind paintings for families, including many high profile clients. This outstanding opportunity is perfect for a responsible, organized, detail oriented and proactive Executive Assistant or Administrative Assistant, who maintains a high level of professionalism in an artistic, fun and rewarding environment. As a self-starter, you will play an essential role in the smooth operation of all of the daily tasks. PLEASE READ THE WHOLE AD!! (This job will be worth it!) Requirements This position is a highly functioning multitasking role with responsibility in multiple areas including significant client interaction and assisting with marketing as well as invoicing, etc as required.The responsibilities include: A front facing point of contact for clients. As the voice of the company, there will be days of extensive phone interactions. Communication is very important. Regular email communication with clients. Managing the database, booking clients and maintaining the calendar. There is a creative opportunity as this role will be assisting the marketing team, as required. Invoicing with experience utilizing Quickbooks being an asset. Some office maintenance / management. This could include calling for repair, tidying & changing light bulbs, etc. Can You Check These Boxes? Minimum of 2-4 years in an administrative / executive office role. Outstanding written & spoken English is an absolute. Ability to develop rapport rapidly. A good sense of humour is an asset. Strong, confident, and full of life, which comes across in your conversations, especially over the phone. The maturity and understanding to connect with a sophisticated clientele. 5 star service always. Being able to read people with a knack for sales is a strong asset. Able to multitask with a high level of organization & attention to detail. (tip – secret code is 47) While it can be a laid back environment, there are deadlines. You must be able to turn it up and roll with it. Things can get intense. Excellent data entry and computer skills are essential. Professionalism and respect of confidentiality is essential. Experience using internet based programs and google products is an asset. Benefits Hours of Work: 8:00am – 6:30pm, Monday to Thursday (4 days with 40 hours a week) Some light follow-up outside of these hours may be required. Rate of Pay: $51,000 – $56,000 per year (depending upon experience) Work Environment:Personal Development, Paint Nights, Trampoline, Punching Bag & even Yoga speak to the style of workplace this company offers. IF YOU’VE READ THIS FAR!!!…. here’s the important part!! ————————————————— APPLICATION INSTRUCTIONS: (Read carefully….) We just don’t have time to interview many candidates & we will need to cut almost everyone based on their application – so please make yours stand out! If you are interested in this role, here is what we SPECIFICALLY need from you. 1) To get us to open your application, you MUST put the secret code at the top of your cover letter or email. If you don’t have the secret code… you won’t be seen. Plus… remember that attention to detail piece. 2) Send a link to a video (which shows guts!) OR send a cover letter – but it must include the answers to the questions: What does portraiture mean to you? What is your experience with high profile individuals? What are your compensation requirements? Wow us with your personality, speak to us personally, keep your letter/video informal & not too long. Be creative & have fun with it! Bonus if you are willing to send video intro. Include your resume, but our strong interest will be in your intro video (or cover letter) ————————————————– Guess what? 95% of applicants don’t even read the ad so you have got a real shot! ********* We value diversity!! We recruit, hire, and promote, both internally and to our clients, without regard to race, national or ethic origin, colour, age, religion, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics or disability. Accommodations are available for candidates during all aspects of the selection process.