Contract Billing Coordinator

  • Company:
    EmployBridge
  • Location:
  • Salary:
    negotiable / month
  • Job type:
    Full-Time
  • Posted:
    15 hours ago
  • Category:
    Finance and Insurance

Job Description

CONTRACT BILLING COORDINATOR

Are you a born leader who loves accounting and has the desire to capitalize on growth and performance?

DECCA has a need to add a motivated Contract Billing Coordinator, in the Medicine Hat area, who would preferably have an oil and gas accounting background, with knowledge of drilling/completion field operations. Previous work experience for an oil and gas staffing firm would be considered a premium asset. Ensuring high levels of client service and operational standards while always upholding the organizational culture.

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Duties and Responsibilities:

AR Processing

  •  Processing Vendor Invoice in QuickBooks
  •  Processing customer invoices in QuickBooks
  •  Submit invoice to customer for payment via Fieldglass, ADP, Actian, Cortex, Pandell, etc.

HSE Tracker

  • Create safety ticket profile for new workers
  • Manage and update active workers safety tickets
  • Deactivate profile for non-active workers

Office Supply Coordination

  • Track and order supplies for office through various suppliers
  • Review expense invoices
  • Request for approval and processing of Vendor invoices for payment

Onboarding Workers (Welcome Letters, ICA’s etc)

  • Send Welcome E-mail to all new workers
  • Enter new workers start date and day rates in required reports
  • Collect and upload new workers information into necessary files (ICA, Work Order, Drivers License, WCB, Safety Tickets)
  • Set up new worker in Customers VMS System

Drug Screening

  • Set up drug testing appointments for new worker
  • Ensure that drug testing requirements meet each individual customer requirement

Fielding Consultant Inquiries

  • Invoicing Concerns
  • Safety Certificate Requirements
  • Drug Testing
  • Payment Inquiries
  • Yearly / Monthly Payment Remittances

Fielding Customer Inquiries

  • Invoice Coding issues
  • Rejected Invoices
  • Banking Information
  • Workers Safety Certificates
  • Workers On-boarding requirements

AR Collection

  • Reach out to customer for payment status and payment remittance
  • Provide Treasury with payment remittances
  • Monthly / Weekly Reporting – complete weekly and monthly reporting for new hires, margin variances and rates.
  • Customer Reporting – complete and submit monthly report to customer which includes days worked and customer coding.

Printing Cheques

  • Print weekly vendor cheques from QuickBooks
  • E-mail treasury a copy of the cheque registry
  • Enter all cheque information in Mail Log
  • Mail cheques to vendor
  • Order new cheques when required

Vendor Set Up

  • Collect new Workers information (address, phone, number etc.)
  • Request corporate to set up Vendor Profile and Payment Terms in QuickBooks
  • Collect workers banking information and set up for Direct Deposit

Customer Set Up

  • Create New Customer profile in QuickBooks (address, phone number, payment terms)
  • Set up new customer in required VMS system (Fieldglass, Cortex, OpenInvoice etc.)

Tenant Rent Invoices – Create and distribute tenant rent cheques.

 

The EmployBridge Story

EmployBridge is the largest light industrial staffing supplier in the United States and a preeminent resource for professional staffing. We offer local expertise and service through our 400+ branches.

At EmployBridge, we operate an entire family of specialty staffing companies that include: ResourceMFG, Select Staffing, ProLogistix, ProDrivers, RemX Specialty Staffing, Westaff, and Remedy Intelligent Staffing. To find out more, visit us at www.employbridge.com.

EmployBridge is an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, military or veteran status, genetic information, or any other characteristic protected by federal, state or local laws.”

 

Company Description

The EmployBridge Story

EmployBridge is the largest light industrial staffing supplier in the United States and a preeminent resource for professional staffing. We offer local expertise and service through our 400+ branches.

EmployBridge offers a competitive benefits package which includes Medical/Dental/Vision, prescription drug benefits, 401(k), paid time off and holidays, a wellness program, and more. We also offer a variety of career paths and encourage promotion from within.

At EmployBridge, we operate an entire family of specialty staffing companies that include: ResourceMFG, Select Staffing, ProLogistix, ProDrivers, RemX Specialty Staffing, Westaff, and Remedy Intelligent Staffing. To find out more, visit us at www.employbridge.com.