Associate University Librarian, Administration and Strategic Initiatives

  • Company:
    University of Waterloo
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    4 hours ago
  • Category:
    Business / Mgmt

The Associate University Librarian, Administration and Strategic Initiatives (AUL-A & SI) is a strategic leader and advisor, ensuring that all areas of the Library are well-positioned to achieve a cohesive vision and strategy. As a member of the Library’s senior administrative team, the AUL-A & SI is responsible for overall business operations and infrastructure, human resources and employee relations, and the design, planning, and advancement of strategic initiatives. Reporting directly to the University Librarian, the AUL-A & SI is accountable for executive duties, initiatives and special projects that have far-reaching impact on the future success of the Library as the University’s information access partner, supporting instruction and research across the six Faculties, the Offices of the President, Provost, Research and International, employees of the University, and beyond. The AUL-A & SI works in close collaboration with the other two AULs to advance strategic initiatives in their respective portfolios, which include Learning, Research and User Services; and Collections, Technology, and Scholarly Communication.Establishes direction and priorities of the Library’s administrative, physical, and policy infrastructureResponsible for directing administrative infrastructure: business operations, human resources and employee relations, and technology, and their integration with Library academic support programsAligns administrative resources (budget, staff, systems, and processes) with strategyResponsible for annual reporting on Library accomplishments, focusing on human resources, finance, and administrative infrastructureDevelops, reviews, and continuously improves administrative and business systems/processes to enhance service quality while maintaining/improving cost efficiencyDirects integration of systems and processes to enhance and support staff productivityLeadership on human resources and employee relations, finance, and budgetFosters a nimble and cohesive staff working environment across the Library that embraces equity, diversity, inclusion, and access (EDIA) in both employee and user interactionsDirects staff performance reviews, librarian and archivist professional advancement process and guidelines, goal-setting strategies, and compensation reviewsOversees financial administration and management of a $22 million annual budget, including financial planning and budgeting, accounting, reporting and internal audits for personnel, operations, and collectionsRecommends structural adjustments as needed to align resources with strategyResponsible for advancing Library-wide planning and strategic initiativesSupports the University Librarian and senior leadership in developing short- to medium-term as well as long-term Library-wide vision, strategy, and implementation plansTranslates vision and strategy into operational plans, working with the Library’s senior and departmental leadership across Library programs, services, and unitsProvides strategic advice and insight to leadership and various committees and groupsEnsures that advice is evidence-based, and data informed, and connects decision making with strategy/budgetary/financial impactWorks closely with AULs and Library department Heads, either individually or as a group, to facilitate evidence-based decision-making on matters of strategic importance to the LibraryWorks effectively with a wide variety of viewpoints and perspectivesBuilds consensus in a functionally diverse environmentResponsible for implementing and achieving long-term and short-term strategies and operational plansDesigns and implements organizational structure changes in response to strategic prioritiesProvides strategic and operational leadership for the design, implementation, and continuous improvement of Library staff functions, including finance, budget planning, human resources, governance, facilities management, capital construction, and renovationsEnsures on-time and on-budget delivery of operational plansIntegrates administrative functions to ensure effective and efficient delivery of servicesProvides advice and expertise to senior leadership on issues related to operational activitiesResolves complex business operational issues, working with senior leadership and departmental managersMaster’s degree in Library and Information Science or equivalent combination of education and experience requiredAsset: Advanced research or professional degree, or equivalent combination of education and experience will be considered an assetFive years of relevant experience in a university or comparable environmentDemonstrated experience with organizational assessmentExperience with project management and organization, including flexibility in meeting objectives, and implementing creative solutionsExperience with budget planning and allocation, and with aligning resource allocation with strategic directionsDemonstrated experience in taking a strategic approach, tracking key performance indicators, and communicating tangible, compelling outcomes aligned with strategy, to both internal and external audiencesExperience in operational leadership, strategic thinking, and change management, with ability to identify issues and implement solutions to improve functions and programsDemonstrated commitment to promoting and sustaining equity, diversity, inclusion, and access (EDIA) among staff (both recruitment and retention) and user-facing programs and servicesDemonstrated commitment to and success in consultative and joint project management and teamworkAsset: Track record of professional accomplishments and increased responsibilities in academic libraries will be considered an assetAsset: Significant experience in building consensus and influencing decisions in a similar organizational setting will be considered an assetKnowledge/Skills/AbilitiesExceptional interpersonal, cultural, and communication competencyProven strength in building relationships with stakeholders at all levelsProficiency in budget planning, analysis, and allocationAbility to maintain objectivity and focus in challenging situations, achieving consensus among differing viewpointsDeep knowledge of academic research library trends and developments within the higher education sectorExcellent organization and time management skills with a proven commitment to quality assurance, accuracy, and fiscal responsibilityAbility, commitment, and motivation to help create and sustain a transparent and collaborative organizational structure focused on agile user-centered services and operations, continuous improvement, and inclusivityAdvanced proficiency with MS-Office productivity toolsFamiliarity with higher education, administrative, and human resources data management and visualization tools and systemsPosition may include long hours and occasional travel