Administrative Coordinator, Undergraduate Studies

  • Company:
    University of Waterloo
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    3 hours ago
  • Category:
    Admin / Office

The Administrative Coordinator, Undergraduate Studies organizes and administers academic services for the Philosophy, Women’s Studies, and Cognitive Science undergraduate programs. This position provides administrative support to the Associate Chair, Undergraduate Studies, faculty and sessional instructors in the department, and undergraduate students to enhance student success.Provides comprehensive administrative support to the Philosophy, Women’s Studies and Cognitive Science undergraduate programs, including but not limited to the following:Advises students about course and program/plan/specialization selection, exam regulations, academic deadlines and other issues in accordance with UW policyAssists with petitions, student grades and academic appealsAssesses and approves student permission forms, including course overrides and plan modifications in consultation with the Associate Chair, Undergraduate studiesRefers students to on-campus resources as appropriateConsults with advisors in other academic units regarding students of mutual interestMonitors enrolment reserves, enrolment capacity, and student course override requests for Philosophy, Women’s Studies and Cognitive Science courses; develops reserves for specific courses as neededDepartment timetable representative for the Philosophy, Women’s Studies, and Cognitive Science programs:Collects and summarizes department teaching constraints for the Chair’s approval; submits the department timetable for undergraduate courses each term in consultation with the ChairAssists with determining course reserves and section needs; resolves scheduling issues affecting enrolmentReviews final undergraduate and graduate course schedules for accuracy, ensuring they meet department needsCoordinates final exam scheduling with the Registrar’s OfficeDepartment calendar representative for the Philosophy, Women’s Studies, and Cognitive Science programs in consultation with the Associate Chair, UG Studies:Reviews all Philosophy, Women’s Studies and Cognitive Science content in the UG calendar prior to publicationCommunicates and consults with other academic units to solicit feedback about proposed changesCompiles course and plan changes for inclusion in the UG calendarPrepares submissions for UG Affairs GroupUndergraduate Student engagement:Maintains active communication with, and for, students using a range of communication modalitiesMaintains the department website and social media accounts with direction from the department Chair and UG ChairPlans and participates in various student-focused department eventsProvides advice and support to members of the Philosophy Student Society, and the Women’s Studies Student Society as neededGeneral administrative support to the Department including but not limited to the following:Contributes to the smooth functioning of the undergraduate program; identifies problems and recommends improvements to the Chair and Associate Chair as appropriatePrepares data and statistical reports as required for the Chair and Associate Chair, drawing on departmental, Faculty, and institutional dataServes as a resource to faculty and sessional instructors regarding UW policies and proceduresDistributes course evaluations for the department each termReviews course outlines to ensure they meet accessibility requirements; maintains a database of course outlinesMaintains department records of current undergraduate students, including confidential correspondence, adhering to US policiesManages departmental supplies; reconciles supply purchases with monthly statementUndergraduate degree or equivalent combination of education and experienceAdministrative experience in an academic environmentExperience with WCMS, Sharepoint, LEARN, Quest, and Infosilem an assetExperience with undergraduate scheduling practices is preferredWell-developed organizational, analytical, interpersonal and communication skillsComputer skills including intermediate MS Word; Excel; PowerPoint and OutlookAptitude for attention to detail and accuracyMinute taking