Administrative Assistant – Site Services

  • Company:
    Baffinland Iron Mines, Oakville ON
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    5 hours ago
  • Category:
    Admin / Office

About UsAt Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won”t find anywhere else. We are looking for people ready to share, build, and grow with our company.First point of contact for the Site Services department and requires ongoing interaction with staff, contract service providers and other external parties. Duties will include answering phones, transferring calls, photocopying, time and attendance recording, data entry and analysis, interoffice mail, support site services scheduling and planning, Support Payroll and travel scheduling and planning, and other administrative tasks• Produce daily, weekly, and monthly reports as requested.• Work with various programs- ADP,INX,SAP, Excel, word documents• Assist supervisors with SAP requirements- Reservations, notifications• Process daily internal mail and receive mail for Site Services. • Process new employee deployments. • Process departmental expense reports• Assist with other clerical duties as required. • Audit and prepare timesheets and submissions to payroll.• Support the successful implementation of the IIBA.• Other duties as assignedCollege Diploma preferred3-5 years experience in a similar roleSAP system proficiency requiredADP Time and Attendance system experience requiredTravel system experience requiredDemonstrated high level of analytical ability and ability to problem solve.Demonstrated ability to achieve results within a team environment with minimal supervision at times.Good oral and written communication skills. Strong organizational skills with the ability to prioritize High level of attention to detail and excellent follow-up skills. Solid understanding of business professionalism and the ability to work in a team environment.