Administrative Assistant, Ethics & Diversity Services

  • Company:
    Fraser Health
  • Location:
  • Salary:
    negotiable / month
  • Job type:
    Full-Time
  • Posted:
    1 day ago
  • Category:
    Administration

Fraser Health continues to be recognized as one of BC’s Top Employers, come join our team!

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.8 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish peoples. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We hire great people for outstanding jobs. We are looking for an Administrative Assistant to provide secretarial and administrative support to the Executive Director of Ethics and Diversity Services by coordinating department workflow, scheduling meetings and ensuring inquiries are organized, completed and addressed. We need your help to expand the ability to deliver prompt and professional service. Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact for your Director and Managers.

Position Highlights:

Bring your resourcefulness and effective problem solving skills to a role where you can really make a difference! In this dynamic role you will provide support the Executive Director / designated team of Ethics and Diversity Services. Your excellent project management skills as well as your strong experience in providing administrative support in a high performance environment make you an ideal candidate for this role.

Your specific duties will include:

    •Providing a variety, from basic to complex, administrative support •Drafting routine and non-routine correspondence and transcribing and typing correspondence, reports, presentations, and memoranda. •Coordinating the work flow within the assigned area. Receives, reviews, prioritizes and processes confidential and sensitive information of varying complexity. Follows-up with Executive Director, Department Heads, and others in the organization to obtain information. •Managing the Executive Director’s calendar and provides scheduling support to the Ethics and Diversity. •Supporting the Clinical Ethics Consultation Service by receiving and prioritizing consultation requests and managing the database. •Supporting the Senior Leader, Clinical Ethicist and Ethicist, Education and Research with the systematic evaluation and analysis of the clinical ethics consultation service. •Supporting the Ethicist, Education and Research by receiving and prioritizing education requests, managing the database and coordinating meetings as appropriate. •Supporting the Leader, Diversity Services with translation services for the region; receive and coordinates requests for translation services and works with the Patient Education Department to ensure pre-established translation guidelines/standards are followed. Works with translators to ensure results meet standards in efficiency and quality; liaises between translator/request or/Patient Education to ensure accuracy; maintains current listing of translator contact information. •Supports the department in coordinating strategic planning initiatives, developing meeting strategies, managing documentation and providing logistical support. •Managing appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolving scheduling conflicts and issues. •Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes. •Assisting in the monitoring of expenditures for budget reports by capturing, compiling, and calculating information. •Performs record management duties maintaining filing systems and databases.

We are looking for a bright, kind person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent written and verbal communication skills.

You will take a thorough, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

Qualifications:

    •Graduated from a recognized administrative or secretarial program. •Three years’ recent related experience in a large complex business environment or health care environment. •You type 55wpm and are proficient with Microsoft Office applications at an intermediate level. •Project Coordination experience is an asset.

An equivalent combination of education, training and experience is acceptable.

Valued Benefits

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.