Administrative Assistant – Edmonton

  • Company:
    Resume Free
  • Location:
  • Salary:
    negotiable / month
  • Job type:
    Full-Time
  • Posted:
    17 mins ago
  • Category:
    Business

Job Description

This position consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations.

Responsibilities
• Answer phone calls and direct calls to appropriate parties or take messages
• Attend meetings to record minutes
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
• File and retrieve corporate documents, records, and reports
• Greet visitors and determine whether they should be given access to specific individuals
• Make travel arrangements for executives
• Open, sort, and distribute incoming correspondence, including faxes and email
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution

Qualifications
• High School Diploma or equivalent
• 1-3 years’ experience

Competencies
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills

Key Performance Indicators

Communication
• Is an effective communicator, written and verbally
• Has the ability to communicate up, down and across the business lines
• Excels in developing lines of communication with external clients and stakeholders.
• Regularly contributes ideas and insights to team
• Effective listener
Organization
• Able to keep all data organized and accurate
• Adaptable
• Ability to manage competing deadlines
• Able to keep supplies stocked and within budget
Professionalism
• Is always punctual and has an excellent attendance record
• Complies with dress code
Team player
• Can effectively collaborate with team members
• Shows a willingness to share ideas
• Is a team player and has a cooperative and positive disposition

 

Work hours:

8:30 to 5 with unpaid lunch break Monday to Friday

Saturday 9-3 from January 25 to April 30 only

Summers we close Fridays in July and August