Administrative Assistant – Construction Management – Calgary

  • Company:
  • Location:
  • Salary:
    negotiable / monthly
  • Job type:
  • Posted:
    5 hours ago
  • Category:
    Admin / Office

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.As an Administrative Assistant with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to:Serve as the administrative support to assigned team members by coordinating, facilitating, recording and communicatingtheir individual, group and company-wide activitiesAnswer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate of general information to callersCoordinate special activities and liaison functions for assigned team members such as travel arrangements, meetings, interviewsand conference callsAs requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tablesManage, organize and distribute record drawings and specification bindersAssist in preparing presentationsEstablish and maintain appropriate filing systems, both manual and electronic. May generate confidential files and reportsMake arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departmentsCreate, update and maintain departmental databases when appropriateComplete special projects to support assigned areaPrepare and process expense reportsEnsure that office supplies meet assigned group”s supply and stationary needsAssist in maintaining kitchen suppliesPrepare both internal and external mail. This includes special handling packages, internal/external mailings and mailing lists. Also distribute mail and faxes as neededPrepare and process expense reports and budgetary-related requestsMinimum Requirements include:High school diploma or equivalent from an accredited institutionTwo or more years in an administrative support role in a professional office environmentAdvanced knowledge of Microsoft OfficeDemonstrate strong initiative and customer service orientationExcellent written and verbal communicationDemonstrate strong attention to detail and proofreading abilitiesHines is a privately owned global real estate investment firm founded in 1957 with a presence in 205 cities in 24 countries. Hines has approximately $133.3 billion* of assets under management, including $71 billion for which Hines serves as an investment manager, including non-real estate assets, and $62.3 billion for which Hines provides third-party property-level services. The firm has 165 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,393 properties, totaling over 459 million square feet. The firm’s current property and asset management portfolio includes 539 properties, representing over 232 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit for more information. *AUM includes both the global Hines organization as well as RIA AUM.We are an equal opportunity employer and support workforce diversity.No calls or emails from third parties at this time please.