Senior Operations Coordinator, Communications

  • Company:
  • Location:
  • Salary:
    negotiable / monthly
  • Job type:
  • Posted:
    6 days ago
  • Category:
    Business / Mgmt

Our team is looking for an Senior Operations Coordinator in our Corportate Communications team who can help us create a more productive work environment, while ensuring that our team receives the support they need. The ideal candidate for this position is an organized, detail-oriented individual who can manage multiple projects at once in a fast-paced environment. This role also requires strong technical skills. Accountabilities: Coordinate sending of company announcements, ensuring guidelines are followed, identifying the correct distribution lists are used and ensuring the file is filed for archiving purposesManage key distribution lists used for company announcements, including targeted messages for executives, leaders, all employees, etc Monitor and oversee multiple mailboxes Act as the Security Coordinator, coordinate user ID, and data access services for all departmental employees and contractorsSharePoint team site owner, making recommendations for improvement, research best practices Coordinate the logistics of setting up new employees on our team. This includes space, phone computer, security. Process expenses and invoices in accordance with policies for leaders and other members of the teamTravel coordinator for Corporate Communications team membersProvide technical troubleshooting for the department, who are located in Winnipeg, Toronto, London and MontrealManage scheduling of meetings, booking of meeting rooms and video conference facilities for senior members of the Corporate Communications team.Use discretion to escalate issues in a timely and appropriate mannerTrack and report on vacation and overtime for the department Provide transcription support as neededAssist in the preparation of presentations, reports and other projectsAssist with the coordination of team events, including meetings, social functions and townhalls.Assist with other projects as neededQualifications and Competencies:Minimal 5+ years previous experience in a similar role closely supporting senior leaders. Post-secondary education, degree or diploma.Strong organizational skills with excellent attention to detail, ability to multi-task, prioritize and meet deadlines.Adaptable – can manage through ambiguity and can work independentlyExperience with managing a team SharePoint site, including document management Excellent verbal and written communication skills.Strong level of flexibility, initiative and sense of urgency.Strong interpersonal skills with the proven ability to build relationships working with a broad range of individuals and groups.A high level of proficiency is required in MS Word, Excel and PowerPoint.Experience in the Office 365 environmentDiscretion in dealing with sensitive and confidential informationDiscover your opportunity….Apply today!Great-West Life offers competitive compensation, great benefits such as medical, dental, life insurance, wellness account and personal days not to mention onsite cafeteria and fitness facilities. If you’d like to join our team submit your information online and introduce yourself.Together Great-West Life, London Life and Canada Life serve the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States. As members of the Power Financial Corporation group of companies, we’re one of Canada’s leading insurers with interests in life insurance, health insurance, investment and retirement savings. We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations.We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.Great-West Lifeco would like to thank all applicants, however only those who qualify for an interview will be contacted.