Project Coordinator, Facilities Development

  • Company:
    University of Calgary
  • Location:
  • Salary:
    negotiable / monthly
  • Job type:
  • Posted:
    3 months ago
  • Category:
    General Labour

Job ID:16630Updated:October 10, 2018Location:Main CampusPosition OverviewTheDepartment of Facilities Development  is currently seeking a Full-timeProject Coordinator .The mandate of the Project Management Office (PMO) is to assume responsibility for the successful delivery for all capital projects on campus, inclusive of new construction, building renovation/refurbishment and/or upgrading to existing capital infrastructure. In fulfilling this work, the PMO collaborates extensively with project sponsors, Campus Planning, Campus Engineering, Office of Campus Architect, university financial administrators, Facilities Management, Office of Sustainability, Employee, Health and Safety and Supply Chain Management to ensure that deliverables achieve the intended outcomes. Additionally, in fulfilling this mandate, the PMO assumes an active oversight and coordination role in directing and monitoring the performance of contractors and design consultants. The intended objective is to ensure that all projects are delivered effectively, efficiently, and safely and meet established performance targets.The Project Coordinator reports directly to a Project Manager and the primary responsibility is to direct, organize and control project activities, under the direction and supervision of a Project Manager. Project Coordinator will support and collaborate with the Project Manager in overseeing and management of projects. The Project Coordinator will also provide advice and support to the PMO with respect of project delivery techniques, methods and risk management. Position DescriptionSummary of Key Responsibilities(job functions include but are not limited to):Assist the Project Manager with the drafting and issuance of project charters, project schedules, budgets, work breakdown structures/packages, cash flows, change order documentation, quality assurance plans and project reports. Ensures all documentation is properly initiated, checked, authorized, and maintained.Keep the Project Manager and others informed about project status and issues which impact project delivery/outcomes.The Project Coordinator will perform change control, schedule control, cost management, quality assurance, communication, risk management and project support services for the Project Manager and project team. In addition, the Project Coordinator will be responsible for active liaison with the design team, contractors, internal stakeholders and external agencies.The Project Coordinator will actively track project status to monitor performance of ensure  schedule, budget, scope and quality are  being measured and tracked through the use of performance criteria & the specifications set out in the Project Charter, contracts and/or design documents.As the delivery of capital projects has a significant impact on ongoing campus operations and the environment (teaching research and business operations), work packages and project related activities must be scheduled and delivered in an efficient, effective, safe, minimally disruptive and environmentally sustainable manner.The Project Coordinator will coordinate the creation and assembly of all documentation which complies with the University’s sanctioned Project Delivery Process, including but not limited to project charters, funding approvals, monthly/quarterly reports, cost monitoring reports and integrated change management and standard project management tools.The Project Coordinator must ensure compliance with University standards, policies and procedures and ensures that work is completed in compliance with applicable building codes and other relevant legislation.This position requires superior project organization, people, business, relationship, technical and financial management skills. Track the progress and quality of work being performed by design disciplines, contractors and other service providers.Use project scheduling and control tools to monitor project plans, completion of deliverables, schedules, budgets and expenditures.Analyze and resolve issues that have the potential to jeopardize performance and/or ability to meet agreed upon deliverables; analyze financial and operational reports.Ensure project close activates and sign off are down within assigned timeline requirements as set out by the dept.Review and authorize payment of invoices, progress claims, etc.Issue minutes, change orders, purchase requisitions and forecasts.The Project Coordinator will routinely handle potentially sensitive and confidential information within various projects. Active communication with clients at all levels including multiple internal and external stakeholders is required., and to that end project tasks and activities must be coordinated and actioned in such manner as to enable the project to be completed in an efficient, effective, safe and environmentally sustainable manner.Effectively and accurately communicate relevant project information to project sponsor, project stakeholders and PMO leadership.As directed by the Project Manager, the Project Coordinator may oversee contractors and consultants and chair project meetings.  The Project Coordinator works collaboratively with Supply Chain Management to procure and contract the required design and contracting services and to this end, will strictly adhere with university procurement policies and procedures.The Project Coordinator must ensure compliance with University standards, policies and procedures and ensures that work is completed in compliance with applicable building codes and other relevant legislation and regulations.Working with university stakeholders and external consultants and contractors, the Project Coordinator will ensure for the effective planning, preparation, execution and monitoring of project deliverables, schedules and budgets within established parameters.Pleasantly and respectfully interacts with co-workers, supervisor, and members of the University community, consultants, contractors and suppliers.Qualifications / Requirements:3-5 years of progressive experience supporting project managers and/or managing projects Post-secondary degree or diploma in the area(s) of business information systems, engineering, architecture, project management, and/or environmental design. Alternatively, in lieu of degree or diploma, a combination of progressive PM experience in conjunction with project management formalized training will be considered.A Project Management Professional (PMP) designation from the Project Management Institute is desirable.Competent in the use of computerized project management systems including but not limited to Archibus PM module, Microsoft Projects or other mainstream PM software.Excellent verbal and written communication, planning and organizational skills are required.Strong planning and organizational skills are essential. Must be able to multi task and to efficiently allocate his/her time among multiple projects which are assigned.Superior flexibility and the ability to respond well to rapidly changing needs and priorities.Maintains good judgment under pressure.Strong interpersonal, written and verbal skills are essential.A valid Class 5 Alberta Driver License is required.Application Deadline: October 24, 2018We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. Additional InformationThis position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view ourManagement and Staff Careers website.  About the University of CalgaryThe University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to become one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. Ranked as the top young university in Canada and North America, the University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, University of Calgary believes that a respectful workplace, equal opportunity and building a diverse workforce contribute to the richness of the environment for teaching, learning and research, and provide faculty, staff, students and the public with a university that reflects the society it serves. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.