Executive Assistant

  • Company:
    Mackenzie Investments
  • Location:
  • Salary:
    negotiable / monthly
  • Job type:
    Full-Time
  • Posted:
    3 weeks ago
  • Category:
    Admin / Office

Mackenzie Investments was founded in 1967 and is a leading investment management firm providing investment advisory and related services to retail and institutional clients. The company has $60 billion in assets under management, and as part of IGM (a subsidiary of the Power Financial Group of Companies), is the largest independent asset manager in Canada, with $140 billion.Our VisionEverything we do starts with the needs of investors, whether they are saving for a child’s postsecondary education, setting money aside for the future needs of a family member with a disability, or funding their own retirement. In fact, our focus is summed up in our Vision statement: We are committed to the financial success of investors, throughtheireyes.Our ValuesOur growth and success are the direct result of our employees, and we strive to create a workplace supported by thefollowing core values: Creativity and Innovation, Strong Decision Making, Collaboration, Courage, Honesty and Integrity, Confidence and Pride.At Mackenzie Investments you can Build Your Career with Confidence by:Changing the Game: We have a vision and a strategy that will challenge the way business in this industry is done and help Canadians be successful in the ways that mean the most to them.Making a Smarter World: We believe in continuous learning, understanding what is most important and sharing the benefits of that knowledge.Being Proud: As a part of our team you will do some of your best work, develop some of your most valuable skills and give back in ways that make a difference in the lives of Canadians.Joining an Unstoppable Team: We build teams that look out for each other, ask the best of each other and deliver the finest work.Learning and Growing: We offer an environment where you can indulge your curiosity to learn; getting the challenges and feedback you need to refine your skills and abilities.Thriving in a Supportive Environment: We have created a workplace where your efforts and career are supported by your team and your leader.Mackenzie Investments is currently accepting applications for the position of Executive Assistant, reporting to the Senior Vice President, Business Operations for Mackenzie Investments.As a valued member of the Business Operations team your core responsibilities will include:Managing the daily calendar, travel and varying activities of the Senior Vice President and Vice President, Business OperationsExtensive scheduling of appointments and following up on requests, including decks and information for meetingsOrganizing calendar and activities on a weekly and monthly timeframeLiaising with all levels and departments of the company and representing the SVP in a positive and professional manner at all timesOrganizing team meetings, special events and team activities for the Leadership Team. For example, coordinating agendas, follow up items from team meetings, communicate plans and activities on behalf of executivePrepare and host various meetings/events – print materials, book & prepare room, order catering, set up/clean up etc.Preparing expense reportsOrganize meeting materials and key documents based on specifications from the ExecutiveMaintaining filing in online form and eliminate paper records where possibleReviewing incoming communications, including emails, calls and post; where appropriate, summarizing, preparing responses and/or redirecting to the appropriate person/departmentMaintain supply levels for executive group including ordering refreshments, supplies etc.Maintaining all equipment and tools in good order and work directly with IS to resolve any issuesOther administrative duties as required including filing, photocopying, faxing and handling service issuesProviding backup to other administrators and helping other executives on the team as requiredThe following qualifications are required of the successful candidate:5+ years’ experience as an Executive AssistantMaintains a positive atmosphere and fosters an open-door philosophyExcellent communication skills, both verbal and writtenStrong organizational skillsAbility to handle confidential information in a tactful and professional mannerHigh attention to detail and the ability to multi-task and prioritizeGood sense of urgencyAbility to work well independently and with minimal supervision and proactiveMaintain a courteous and professional manner at all timesAbility to exercise sound judgmentTactful and able to manage various personality typesPC skills including the ability to use and troubleshoot standard business programs & extensive Microsoft Outlook (Word, Outlook, Excel and PowerPoint) experience is a requirementInternal Applicants:If you are interested in applying for this position please direct applications on-line using the “apply for this job” icon located at the bottom or to the left of the posting. If you would like to refer someone for the position please email the posting using the “email this job” option and have your referral indicate that they were referred by you when completing the application. All resumes should be received by October 29, 2018. If you have any questions regarding this position, please contact Human Resources. Please record your extension number on your resume and cover letter. The job grade for this position is 8. The referral bonus for this position is 2.External Applicants:We thank all applicants for their interest in Mackenzie Investments; however only those candidates selected for an interview will be contacted.Mackenzie Investments offers an exciting and challenging work environment, a competitive base salary, performance-based bonuses, excellent benefits, recognition for your accomplishments, and opportunities for personal and professional growth.Mackenzie Investments is an equal opportunity employer and is committed to providing employment accommodations in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. Please advise Human Resources if you require an accommodation.File #18-230