Executive Assistant/Office Coordinator

  • Company:
    Vancouver Coastal Health
  • Location:
  • Salary:
    negotiable / monthly
  • Job type:
  • Posted:
    1 week ago
  • Category:
    Admin / Office

Job Title: Executive Assistant/Office CoordinatorWork Site: Vancouver General HospitalStatus: Temporary Full Time -until September 2018Reference#: 105631-tboJob Summary:Reporting to the Chief Operating Officer (COO), the Executive Assistant/ Office Coordinator will provide confidential executive and administrative support to a member of the Vancouver Coastal Health Senior Executive Team (SET).In this role you will:Coordinate the administrative support functions and flow of information of the COO”s office and may supervise and/or provide work direction to designated staff;Triage information of a sensitive and confidential nature, ensure accurate and timely delivery of administrative services and keep the SET member apprised of issues and activities;Interact with SET members, senior leaders, managers/directors and administrative support staff across the organization to convey information and promote positive and respectful relationships; andProfessionally represent the interests of the COO and organization and communicate in a compelling manner to influence and persuade internal and external stakeholders/customers at all levels.The Executive Assistant/Office Coordinator will work independently and pro-actively to ensure administrative needs of the SET member are met.Qualifications and Expertise:Qualifications:Graduation from a recognized executive assistant post-secondary Diploma program plus five to seven (5-7) years’ experience supporting senior executive(s) or an equivalent combination of education, training and experience.Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m. Bachelor’s Degree preferred.Expertise:Considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.Exceptional ability to liaise in a professional and courteous manner with SET members, senior leaders, managers/directors, staff and the public to gather and disseminate information.Strong ability to communicate in a compelling, clear and understandable manner (both verbally and in writing) and use strong persuasion skills to represent the needs of the SET member and organization.Excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.Care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.Ability to collaborate with peers and/or provides leadership and direction to staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness, ensuring gaps are addressed and resolved when identified.Expertise in the use of desktop computer applications to create a variety of documents and presentations.Strong leadership abilities to coordinate an executive office and administrative staff ensuring seamless delivery of administrative services.To Apply:Qualified applicants only please submit a resume and covering letter quoting competition # 105631-tbo .Please note:The duration of this temporary position is until approximately September 2018.Successful applicants may be required to complete a Criminal Records Review Check.Only short-listed applicants will be contacted for this posting.***Employees of VCH must apply via the Internal Application Process. Refer to the staffpostings.vch.ca site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.