Document Control Administrative Assistant

  • Company:
    NOVA Chemicals
  • Location:
  • Salary:
    negotiable / monthly
  • Job type:
    Full-Time
  • Posted:
    3 weeks ago
  • Category:
    Admin / Office

We are looking for a Document Control Administrative Assistant to join our Engineering Data Management Team in January 2019. As a member of this team, you will be responsible for providing Document Control services to both onsite and offsite users within the Manufacturing East (ME) Region.Responsibilities: Audit, track and issue construction work packages (CWPs)Create / modify equipment files in SmartPlant Foundation (SPF) and the Engineering LibraryAudit and process documents submitted to SPF workflowsSupport Capital Projects; including creation of Engineering Data Management (EDM) PlansAudit projects to verify that engineering data turnover is complete; work with project teams and contractors to resolve deficiencies, process closed project files, send to offsite storagePerform audits for newly created documents and tags in SPFMonitor the ME Document Control mailbox and resolve / implement user requestsRetrieve documents from offsite storage based on users’ requestsTrack and issue change management documents within the Engineering department for Expense work; process and file all documentation when work is completeTransmit documents to other departments and companies as requiredBackup document control colleagues as neededProvide training, mentoring, and assistance to both new hires and current employees as well as other companies with regards to SPF and NOVA Standards and ProceduresDistribute and / or file drawing updates (piping isometrics, loop drawings, etc.)Perform specialized document searches / Research historical dataSupport / assist with company events such as Take Your Kids to Work Day or United Way campaignsQualifications: Minimum Grade 12 education plus 4 – 5 years combination of applicable post-secondary education and related experienceProficiency with computer programs (MS suites)Experience in engineering records and document control environmentExperience with SmartPlant Foundation, MicroStation, SAP, & SharePoint would be an assetStrong initiative and problem-solving skillsStrong attention to detail ensuring data integrity is a mustStrong, interpersonal skills, communication, planning and organizational skillsAbility to deliver results within a team environment, and individually, with minimal supervisionAccommodations for job applicants with disabilities are available on request.About Us:NOVA Chemicals develops and manufactures chemicals and plastic resins that make everyday life safer, healthier and easier. Our employees work to ensure health, safety, security and environmental stewardship through our commitment to sustainability and Responsible Care®. NOVA Chemicals, headquartered in Calgary, Alberta, Canada, is wholly-owned ultimately by Mubadala Investment Company of the Emirate of Abu Dhabi, United Arab Emirates.The NOVA Chemicals Manufacturing East Sites are located near Sarnia, Ontario. The Sarnia Sites focus on the production of ethylene and polyethylene and is recognized as a cornerstone of Ontario’s petrochemical industry. Sarnia is situated on the south shore of Lake Huron at the headwaters of the St. Clair River, and just an hour from Detroit, Michigan, United States. Benefits:NOVA Chemicals’ flexible benefit programs are designed to meet the diverse needs of our employees, because when it comes to benefits, everyone has different priorities. Our benefits offerings will vary based on your work location, and are an element of the “Total Rewards” package used to reward employees.