JOB POSTING #827121
Administrative Assistant III
Site: Toronto Rehabilitation Institute, Bickle Centre
Department: Lakeside & Complex Continuing Care
Reports to: Medical Director
University Health Network (UHN) is looking for an experienced professional to fill the key role of an Administrative Assistant III in our Lakeside & Complex Continuing Care Department.
Transforming lives and communities through excellence in care, discovery and learning.
The University Health Network, where above all else the needs of patients come first, encompasses Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of Transforming lives and communities through excellence in care, discovery and learning, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.
The Toronto Rehabilitation Institute, a leader in adult rehabilitation and complex continuing care, is Canada’s largest adult rehabilitation hospital. Bringing together innovative patient care, groundbreaking research and diverse education to help people overcome or recover from disabling injury, illness or age-related conditions Toronto Rehab is located at four sites: University Centre (550 University Ave.), Lyndhurst Hospital and Toronto Rehab’s Cardiac and Stroke Centre (Rumsey Road) and the Bickle Centre (Dunn Ave).
The Administrative Assistant III to the Medical Director of Bickle and Lakeside and Division Lead will coordinate and oversee the day-to-day operations of The Division. The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professional personnel. The Assistant will be responsible for maintaining the calendar for the Director, the locum & physician coverage calendar; collecting and disseminating information from each of the sites regarding meetings and conferences; leading the credentialing and academic appointment process for new hire; creating the physician on-call calendar; scheduling interviews and visits for new recruits; organizing the orientation of medical trainees; maintaining and updating an active list of all faculty and their leadership roles; facilitating communication across the three sites; processing OHIP Billings; coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing other duties consistent with the job classification, as assigned.
•Completion of Grade XII or recognized equivalent
•Completion of a recognized medical office or business administration program at the diploma level
•Four (4) years related secretarial support experience
•Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
•Previous supervisory experience preferred
•Experience working in a health care environment an asset.
•Excellent organizational and time management skills
•Very good interpersonal and customer service skills
•Very good verbal and written communications skills
•Comprehensive knowledge of health care, organizational/office practices, procedures and standards
•Ability to produce high quality work in accordance with Hospital standards
•Ability to maintain confidentiality
•Ability to work well under pressure and use good judgment in assessing difficult situations
•Knowledge of medical terminology an asset.
If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.
POSTING DATE: July 19 2018
CLOSING DATE: Until filled
For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.