Administrative Assistant Campus Wellness

  • Company:
    University of Waterloo
  • Location:
  • Salary:
    negotiable / monthly
  • Job type:
    Full-Time
  • Posted:
    3 weeks ago
  • Category:
    Admin / Office

The Administrative Assistant is accountable to the Director, Campus Wellness. This position is responsible for coordinating direct administrative support to the Director, Campus Wellness and other members of the Senior Management team. On behalf of the Director, Campus Wellness, this individual provides organizational support to Campus Wellness staff. On behalf of the Director, Campus Wellness, this position relates to the University of Waterloo community. The Administrative Assistant is also responsible for internal communication (within Campus Wellness areas) regarding operational functions and Campus Wellness activities and initiatives.Administrative Support – Director, Campus WellnessFunction as the administrative, professional “face” of Campus WellnessProvide direct administrative supportAssist in report and presentation preparationServe as resource for application of University of Waterloo policy, guidelines and practices, including human resource policies and proceduresAssist Director with strategic planningProvide background research; develop draft proposals for funding initiatives / programsAdministrative support for Campus Wellness – on behalf of Director, Campus WellnessProvide administrative support for Campus Wellness Senior Management Team (Director, Campus Wellness; Director, Health Services; Director, Counselling Services; Administrative Officer; Associate Director, Health PromotionCoordinates standing committee meetings including scheduling, notification, minute-taking and distributionProvide support for other Campus Wellness staff, as requiredWork in collaboration with Client Customer Service Supervisor to coordinate delegation of some administrative tasksAdministrative Support – Residency ProgrammeCollaborate with Medical leaders to coordinate on-boarding and termination of psychiatric and medical residentsProvide administrative and logistical support to residentsLiaise with Client Customer Service Supervisor to coordinate administrative support for residentsLiaise with Operations Supervisor to coordinate operational support of residentsCommunication – Inter-departmental / Intra-departmentalFunction as central point-person for internal Campus Wellness communication, providing leadership and organization regarding inter-departmental and intra-departmental communicationCoordinate regular on-going communication to Campus Wellness staff as well as coordinating communication regarding special projects and initiativesOversee and maintain Campus Wellness SharePoint site (including content and permissions)Financial / DataAssist Director, Campus Wellness in data-gathering and report preparationLiaise with Financial Services to assist in budget preparation and evaluationSpecial Projects, Initiatives and ResponsibilitiesProvide logistical and practical support and coordination for Campus Wellness events, activities and initiatives (joint staff meetings, etc.)Provide support and liaison to campus-wide committees as required (i.e. Committee on Student Mental Health)Design and implement tracking systems for ongoing Campus Wellness initiatives (i.e. onboarding new staff, absence management, training)Assist Operations Supervisor with coordination of facilities-related responsibilities (i.e. office moves, key control, health and safety)Undergraduate degree in Business Administration or diploma in Health Administration, orequivalent education and/or experienceAt least three years of administrative experience supporting senior management preferably in a healthcare facility (post-secondary setting beneficial)MS Word, extensive knowledgeExcel, intermediate knowledgePowerPoint, extensive knowledgeMicrosoft Office suite, extensive knowledgeSharepoint, experience preferredOccasional evening work may be required